Do
you have a huge project where everyone should collaborate and work together?
One way to work on this project is to use an old school approach where everyone
would meet at some designated location and work on it together. If you have
already tried this approach before, then I am sure you never want to use that
approach ever again in your life. There are few things that can go wrong with an
old school approach such as someone is not committed enough and will not show
up to the meeting, one might have to commute a long distance for just one
meeting, and finding a common time for everyone could be harder than rocket
science. Now, you might be thinking, what can we do to finish a huge project efficiently?
Answer to that question is simple; your team can use available file sharing tools to work on the project.
Advantages
of File Sharing
One
of the benefits of file sharing is that file sharing can save time and money.
For instance, if you are working on a project, then your team members don’t
have to be physically at the same location. Every team member will have access
to the same file that they can edit, view, and access at the same time. Another
benefit of file sharing is retrieving your files or data from anywhere. If you
are using file sharing tools, then you can save your files at one destination
and retrieve those files in any of your device. Let me explain that using
actual scenario. Imagine that you are working on your desktop for some project,
and you are tired of staring at your desktop screen. Perhaps, weather is really
nice outside and you want to sit by the pool, but still want to work on your
project because it is due the next morning. File sharing lets you enjoy that
nice weather and let you work on your project at the same time. You can simply
save the file on your desktop and access that file from your tablet or laptop.
Disadvantages
of File Sharing
Every
time we utilize some digital tools, we should always consider potential
disadvantages that might come along with it. Just like any other software, file
sharing also comes with few disadvantages. One of the disadvantages of file
sharing is the possibility of losing all of saved data. For instance, one of my
professors once used Dropbox to share her files with all
of her students. One of her students deleted all of her files from that folder
and the whole class was left without access to the essential files for the
class.
File
sharing tools
There
are many different file sharing tools available for us to use. Two of my
favorite files sharing tools are Google drive, and Dropbox.
Google drive lets us edit, view, and share one file with many different users.
Drive also provides chatting option while editing documents, presentation, and spreadsheet.
Another unique feature of drive is the option of locking the files or make
files readable only. My second favorite files sharing tools is Dropbox. Dropbox
is easy to use and lets us share a folder with other members. Their drag and drop
functionality is my favorite feature of Dropbox.
References:
http://www.techopedia.com/definition/16256/file-sharing
http://gsmtweet.com/wp-content/uploads/2012/06/Secure-File-Sharing-Options.jpg
Hello Jay Patel, this is my first time to post a comment on your blog. Reading your post was a very positive experience for me. Your posting is very detailed with advantage and disadvantage. I like you list the real-life scenarios of when the applications are useful, and I agreed with you. I use the tools you listed (Google Drive and Dropbox) and they're extremely convenient and robust.
ReplyDeleteJay,
ReplyDeleteI like that you organize this post in a very easy-to-read way, with clearly labeled sections. The scenarios and experiences you describe help demonstrate the benefits and dangers of using cloud sharing. The introduction is also very conversational, which is good as your voice comes through.
I guess the only nit-pick I have is that the positioning of the two images at the bottom are a little awkward, as they go beyond the text. Not a big deal.
Also, that’s the coolest QR code I’ve seen yet, I’m surprised it scans.
Nice work!
Hi Jay, Great post I like how you split it up into three categories. This made it really easy to follow. File sharing has really made working with people in various locations easy hasn't it. I found that story about your class quite funny. I have definitely run into a similar situation before. In terms of tools, have you heard of box before. It is very similar to Dropbox in terms of use. They mainly service companies but you can make a personal account too. I highly recommend it.
ReplyDelete